Executive Assistant

US-PA-Jeannette
Job ID
P01655
# Positions
1
Experience (Years)
5
Category
Administrative/Clerical

Overview

This position provides administrative support to Elliott Executive Staff including: Chief Executive Officer, Chief Operating Officer, Corporate Compliance Director, and Vice Presidents of Elliott’s business units.

 

Responsibilities

Coordinate quarterly Board of Directors and other company-wide meetings and events (domestic and international)

  • Research venue/event site options
  • Assist board members with travel arrangements and lodging
  • Secure interpreter and facilitate with interpretation equipment
  • Coordinate meeting preliminaries for the audit committee and compensation committee and distribute meeting materials to attendees
  • Organize meeting breakfast, lunch and dinners
  • Prepare Invitation Letters for out-of-country visitors and Business Introduction Letters for Elliott Group employees requesting a visa
  • Review monthly invoice statements of all charges and associated fees with American Express Travel and process for payment; which includes preparation of purchase requisitions, purchase orders and accounts payable vouchers

 

Support Executive Staff

  • Complete variety of administrative tasks for CEO, COO and Vice Presidents; incoming calls and correspondence
  • Administer and process Elliott Group Executive purchasing credit card for small company purchases
  • Renew executive memberships and subscriptions annually
  • Manage active calendar of appointments and travel schedules
  • Coordinate and schedule meetings on behalf of the CEO, COO and Vice Presidents
  • Process Executives’ invoices and expenses; which includes preparation of purchase requisitions, purchase orders, accounts payable vouchers and Concur Expense Management

 

Serve as Representative for company to outside business agencies

  • Act on behalf of the Executives in the community; charities, community outreach programs, and local schools

 

Qualifications

  • Minimum high school education plus 7-10 years Executive Assistant / relevant experience or an Associate degree plus 5 years Executive Assistant / relevant experience required.
  • Strong, professional communication skills (verbal and written) required. Global and cross cultural experience strongly preferred.
  • Computer skills required including proficiency with online calendars and Microsoft Office products.
  • Previous experience exercising discretion and confidentiality with sensitive company information.
  • Must be organized and adept at handling multiple changing priorities in a high stress atmosphere.

 

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